• All vendors must register to be included in the conference.  All registration material & payment must be received by February 25th, 2010 to be included in the program booklet. 
• Vendors who solely work out of their rooms must still pay the vendor registration fee.
• Vendor registration fee does not include admission to any presentations, seminars, workshops, activities and meals.  Vendors and their associates are invited to the receptions. 
• Each vendor may have up to one associate accompany them.  The additional associate must be registered prior to the conference beginning and are expected to be working in the vendor area. 
• The vendor area is open from 9:00 am to 4:30 pm Thursday, Friday & Saturday and is located in the 'Assembly Area' on the main floor of the hotel. 
• The vendor area inside the hotel also doubles as our reception area for the Friday and Saturday night receptions starting at 4:30 and 5:30 pm, respectively.  Please, all vendors must immediately begin to remove their wares/material at 4:30 to make way for these receptions.
• Non-profit organizations are required to provide their Tax EIN.
• The hotel does have a lockable storage room near the vendor area where items may be stored overnight.  The Keystone Conference, TransCentralPA nor the Sheraton Harrisburg-Hershey Hotel takes no responsibility for lost or stolen property.
• The hotel has asked us to include the following in our Terms of Agreement with vendors:

1. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without the “House Electrician.” However, all service connections and overload protection to such equipment must be made by the “House Electrician” only.

2. All material and equipment furnished by the SHERTON HARRISBURG-HERSHEY for this order shall remain the SHERATON HARRISBURG-HERSHEY property and shall be removed only by the SHERATON HARRISBURG-HERSHEY.

3. All materials used must be non-flammable to conform with PA Fire Regulations and NEC (National Electric Code). Electrical wiring and equipment installation must conform to appropriate PA and NEC codes. Material not conforming with such regulations will be removed immediately at exhibitor’s expense. Large equipment and motors may be operated only with consent of Director of Engineering Services.

4. No nails, screws, or bracing wires used in erecting displays may be attached to the building. All property destroyed or damaged by exhibitors must be replaced to its original condition by exhibitor or at exhibitor’s expense.

5. The hotel will not be responsible for any injury, loss or damage that may occur to the exhibitor, exhibitor’s employees or property, or to any other person prior, during or subsequent to the period covered by the exhibitor’s contract. Each exhibitor expressly releases the hotel from such liabilities and agrees to indemnify the hotel against any and all claims for such injury, loss or damage.

6. All prices quoted for equipment and labor are subject to change.

7. Cables shall not run through or across doorways, aisles and walkways so that they are not subjected to electrical fault damage by door closing, foot traffic, carts or equipment traffic.

8. Hotel management has the right to refuse hook up of any and all equipment not conforming to city and national codes.

9. Wall and floor outlets are not considered part of booth space.